Plymouth CTC part of Cycling UK - Mintutes

Our First planning Meeting as an informal group

7/10/2019

This was held at Nicci`s house, Thanks for that Nicci.
Attended - Dave Newman, Trevor Bradshaw, Andy Prideaux, Graham`s Black & John, Mike Willacy, Sue Etheridge, Bryan Richardson, Larry Clarke, John Durham.

Things discussed - New look website, everyone liked the new look and Trevor asked for anyone with idea`s to improve it in the future to let him know, also if anyone had anything to put on the Notice board at any time to let him have details.

Christmas dinner, Trevor pointed out that if we have an attendance of above 15 there is an offer of a free nights stop at the Moorland Hotel on a Bed & Breakfast basis for the organizer or nominated person & as Trevor did not want it, if anyone else is interested to let him know. Also Sue asked about 2 choice price, Trevor has sent details of this to, Sue, Anna & Bryan.

We discussed next years Tour, and it was unanimous that we should go back to the Peak District again and stop at the Hostel in Hartington, Dave is going to find out what dates we can get in towards the end of June based on numbers of 12 and let us know.

Graham J. said that because he was finding it a challenge riding in the `A` group, he would like to take over from Bryan to run the `B` rides. This was welcomed by Bryan and `B` group riders, he proposed the rides be run on a fortnightly basis, and see how things progressed with the idea of publishing the rides in the future.

It was also decided to put the Tamar 100 on hold for a couple of years but still keep the South Hams Challenge, this proved to be a success this year, and helps to keep Plymouth CTC on the map with other groups.

With regards to the cup we hold for presenting to a deserved winner, it was decided to present it to Mike for being a long standing member + a good egg, and also good at polishing so it can be kept it in good order.

After asking for any other business, which there was none, we closed the meeting.

Minutes of CTC Plymouth AGM 16 September 2018, 5:00 pm, The Tresillion Centre, Cattedown

18/9/2018

Apologies: Ted Greenberry, Bryan Richardson, John & Jennifer Durham, Larry Clarke,

Present: Anna Bryant, Trevor Bradshaw, Andy Prideaux, Mike Willacy, Graham Black, Graham John, Sue Etheridge, David Newman

1. Election of officers. Dave Newman and Larry Clarke have volunteered to act as spokesmen for Plymouth CTC. Trevor Bradshaw will continue as webmaster and runs list coordinator.
2. Report from TB: there is a need for more leaders and members. Current runs leaders are Andy Prideaux, Graham Black, Dave Newman, Larry Clarke, Trevor Bradshaw.
3. Loyalty Cup: the Loyalty Cup was awarded to Dave Newman for organising the Section tour and the Tamar 100.
4. Section Tour 2019: Dave Newman is suggesting a static event at the YH in Youlegreave, Derbyshire. Possible dates are Tues 4 – 9 June or 14 – 19 May. Dave to make inquiries and report back.
5. Christmas lunch/dinner: Trevor Bradshaw suggested Boringdon Golf Club as last year in view of the excellent menu. TB to report back on availability.
6. It was decided to run two DATC events on 2019. 23 June for Dave's Tamar 100 and Trevor's South Hams Challenge to take place on 19 May. DN to confirm details with Geoff Sharpe.
7. AOB: Graham Black mentioned that he had received an email from Claire Luckhurst promoting the Tour de Moor on 30 September. Ted Greenberry has emailed Graham asking him to promote the idea of in-week rides. Trevor said this was already in hand.

There was no other business and the meeting ended at 6:00 pm.

Date/venue of next meeting to be arranged by Graham John

CTC PLYMOUTH AGM – 17 Sept 2017, held at the Tresillion Centre, Cattedown, 5:00 pm, chaired by David Newman

18/9/2017

Present: Graham Reed, Mike Willacy, Larry Clarke, Trevor Bradshaw, Graham Black, Andy Prideaux, Bryan Richardson, Sue Etheridge, Graham John, Dave Newman.

Apologies: Anna Bryan (in Italy), Graham Brodie (on vacation), Yolande Bériot (back injury)

Absences: Neil Crowley, Andy Easton

1) Changes to the Section constitution

In accordance with the rules set down in the CUK “Policy Handbook for Cycling UK Member Groups, Organising Committees and Regional Groups” document, CTC Plymouth is an informal group. As such it is 'under the oversight' of CTC Devon. It requires no formal officers and does not submit accounts to CUK. Graham John said that he would replace the current constitution, which can be read on CTC Plymouth website, by a statement to this effect.

2) Job sharing

Graham said that over the last three years he had fulfilled the roles of webmaster, Highwayman liaison person, CTC Plymouth spokesman and runs list coordinator. To allow other CTC Plymouth members to add their input and style to the Section, he asked whether anyone would be interested in assuming any of these roles. Trevor Bradshaw agreed to liaise with Tom Dunn and Jean Brierly at the HWM and to take on the task of submitting articles from CTC Plymouth members and devising the runs list when he returned from his holiday in Croatia. In the meanwhile, Graham John said he would work out the next few weeks of runs for the Section. Neil Crowley has already agreed to act as CTC Plymouth spokesman at CTC Devon committee meetings.

3) Editing of website

Graham John said that John Durham had emphasised that our site is public (it receives almost 300 hits per week) and that care should be therefore taken in the wording of postings. All articles and photographs in future to pass through and be vetted by Trevor Bradshaw.

4) Loyalty Cup and runs points

It has proved to be a difficult task to keep accurate records of attendance at runs. By general consent it was agreed that the Loyalty Cup should be awarded to any person who had made a significant contribution to the success of the Section or to cycling in general. David Newman proposed that Graham John should be the first recipient of the Cup in recognition of the work he had done over the past three years to keep the Section running. This was seconded by Larry Clarke and the motion was carried unanimously.

5) Section Tour 2018

Dave Newman proposed that we should do a tour in Britain next year. Trevor Bradshaw said that trips to France have excluded the 'B' group because of the distances involved. It would be good to have a tour that included 'B' group riders in 2018. David said he was considering a move-on tour in Cornwall involving stays at Youth Hostels from Thursday of one week to Monday of the next. This suggestion was met with general approval and all expressed an interest in taking part except Andy Prideaux, who will advise later. Bryan Richardson to liaise with Sue Etherdige and Anna Bryant about the possibility of car-assisted rides over the period. David Newman to look into the availability of hostels.

6) Christmas Dinner

Everyone agreed that the main event should be an evening meal involving partners and spouses. Larry Clarke liked the traditional arrangement of a Section run followed by a Section lunch. It was decided that both should occur – the Christmas dinner in December and the lunch to follow in January. Trevor agreed to organise the dinner. Arrangements for the Section lunch (in January?) to be made later.

7) Tamar 100 (and Treasure Hunt?)

The Tamar 100 had been a success in 2017 and had raised £90 for CTC Devon. Some potential participants had, however, been prevented from taking part because the event fell on Fathers' Day. David Newman said he was happy to organise the event again in 2018, and it was agreed that the event should be offered as a DATC event in 2018 at a more suitable time with David Newman as organiser. After some debate, it was decided not to offer the Treasure Hunt as a DATC event. This event demands a lot of time and preparation and, though it has a high point score, does not appeal to serious riders, who seem to want a more physical challenge.

8) AOB

Graham John asked if minutes of the meeting should be forwarded to CTC Devon, since there was no requirement to do so. Graham Reed said that it was only courteous to keep CTC Devon informed of the activities CTC Plymouth. This was unanimously agreed.

9) Date of next AGM

Tresillion Centre, 5:00 pm. Sunday 16 September 2018.

The meeting ended at 6.15 pm.

Section Report 2015/16

6/11/2016

Report for CTC Plymouth 2015/16
The Section has ticked over nicely during the year. Sunday runs have been held regularly and there is an informal "run" mid-week thanks to the efforts of Trevor Bradshaw. Anna Bryant has done a grand job in keeping our older members together and leading a run almost every Sunday to destinations closer to Plymouth.
Highlights of the year were - the Christmas Lunch, held at Kitley House, where we were able to present Iris Buckler with the DA shield for services to cycling. Much thanks is due to Iris, who served CTC Plymouth as a founder member and organised many events supporting DA Devon.
Yolande Bériot found us a cheap and very agreeable camp site near Douarnenez for our Section Tour in May/June, though she was not able to participate herself because of illness. The trip was blighted unfortunately by cold weather and nasty colds. Even so, it was a pleasantly memorable tour.
The Tamar 100, which is a DATC event, received poor support - only four riders, all from the Plymouth Section.
Larry Clarke's proposed YHA trip received generous support at the AGM, but in the event only he and John Durham took part. Next year's YHA tour will be over fewer days and involve a shorter mileage.
The Section continues and attracts enough new members to ensure its continuance. We are not a fast and furious group, at present, and are best suited those wanting a quieter life-style and a degree of sociability.

DRAFT MINUTES OF CTC PLYMOUTH AGM Tresillion Centre, Cattedown, 18 September 2016, 5:00 – 6:00 pm

18/9/2016

Apologies: Dave Newman, Ted Greenberry, Bryan Richardson, Jennifer Durham, Caroline Sage, Sue Etheridge, Clare Hamon

Present: Anna Bryant, Trevor Bradshaw, Andy Prideaux, Andy Easton, Mike Willacy, Graham Black, John Durham, Larry Clarke, Graham John

Secretary's Report: Although CTC Plymouth is a small Section, support for rides was generally good throughout the year. Anna has done a good job keeping the 'B' riders together, distances being on the short ride.

Graham John was unanimously elected to serve for a third year as Section secretary.

There is no change in the current list of runs leaders. Graham John to inquire about the extent of CTC insurance cover. Does it extend to 3rd party insurance other than on Section runs? GJ to put together a list of members and emergency numbers for ride leaders.

It was agreed that there should be no car-assisted rides over the winter months. In view of shorter days it was agreed that rides should not exceed 40 miles. There will be no rides on Sunday 25th December and January 1st.

The Tamar 100 will be placed on hold next year in view of the lack of support for this DATC event this year. DA Devon committee to be consulted at a future date to see if the event might be re-introduced. If so, GJ to ask Geoff Sharpe for list of potentially interested active DA Devon members (Larry Clarke) and email them. Closing date for entry to be set and event cancelled if numbers are insufficient (John Durham).

Larry Clarke's YHA weekend (weekend of 4th September) was successful in spite of bad weather. It was suggested that the pace might be too fierce for some riders and the distance too far. J Durham, L Clarke, G Black to get together at a later stage to discuss possibility of a shorter weekend in August 2017, possibly using Travel Lodge or B&B.

Section Tour 2017: those present were enthusiastic about Dave Newman's offer to offer accommodation in his house in Josselyn . The following have asked to reserve a place: John and Jenifer Durham, Andy Easton, Mike Willacy, Trevor Bradshaw. Anyone else interested, please email Dave Newman asap: cheneynicola@yahoo.co.uk Further details from D Newman to follow.

Section Christmas Lunch: Trevor Bradshaw agreed to look into this for us. It will be a lunch-time venue towards the beginning to December. Trevor to advise when he has made inquiries. He also asked for any suggestions to be emailed to him.

Graham J thanked Clare Hamon in her absence for suggesting to send a joint card to Trevor Petley who is currently receiving treatment for pancreatic cancer. Card duly signed by those present and delivered after the meeting by G John.

There was no other business. The meeting closed at 5:55 pm.

The date of the next meeting will be Sunday 24th September, 2017 at 5:00 pm. Venue to be confirmed.

Plymouth Section AGM - 20th Sept 2015

22/9/2015

Minutes of AGM of Plymouth (CTC) Section

Held at 5:00 pm at the Tresillian Centre, Cattedown, 20th Sept 2015

Present: Trevor Bradshaw, Ted Greenberry, John O'Rourke, Andy Easton, Yolande Beriot, Dave Newman, Nycci, Andy Prideaux, Larry Clarke, Jennifer and John Durham, Bryan Richardson, Sue Etheridge, Graham John

1. Apologies: Anna Bryant, Clare Hamon, Jean and John Harris, Julie Lang, Graham Black, Mike Willacy
Other absences: Caroline Sage, Graham Reed, George Sandford.

2. The minutes of the last AGM were unanimously approved.

3. There were no matters arising.

4. No other business was declared.

5. Secretary's report: Graham John said rides were often well supported and there was a new enthusiasm in the Section. He mentioned the Hostel Trip to Cholderton in particular.

6. Election of Secretary: Graham John said he was prepared to act as Secretary of a second year. Since there were no other candidates for the position GJ was elected for a second year.

7. It was agreed that it is good practice to have a First Aid kit with us on rides, but it was decided that this should not be formally written into our Constitution.

8. It was decided to keep our departure time to 9:30 am on Sundays except on special occasions when the change of time would be advertised on the Section website.

9. In addition to Graham John, Trevor Bradshaw, Larry Clarke, Graham Reed, Andy Easton, Graham Black and Mike Willacy, Dave Newman, Andy Prideaux and John Durham have agreed to lead rides. Graham John to inform DA Devon of additions. In 2015/16 it was generally agreed that we should try to find new routes and to introduce some car assisted rides from Callington, Tavistock and Ivybridge among other venues.

10. It was agreed that there would be a Section Tour in Brittany towards the end of May 2016 leaving from and returning to Roscoff, involving three overnight stays in different places. The duration will be 10 days and daily distances in the region of 40 miles a day. Graham, Yolande and John Durham to consider aspects of organising the trip and to produce a concrete proposal and costs by the end of October.

11. Larry Clarke agreed to look into the possibility of a YHA in Devon for next September. Larry to report back to the Section when he has more details.

12. The Treasure Hunt was badly supported by DA Devon Sections and it was decided not to organise this event in 2016. The Tamar 100 was also badly supported, but the event was blighted by bad weather on the day. It was decided to run this event next year more as a Section run and also to offer it as a DATC event. Graham was asked to alter the route so that it went over easier terrain – smoother road surfaces and less climbing. Graham to devise a new route for 2016.

13. Trevor agreed to look into arrangements for the Section “lunch”. It was agreed that this should not necessarily be held on a Sunday nor at lunch time. Trevor to report back when he more details.

14. Most people agreed to wearing a Section livery as a form of advertising for the Section. Sue Etheridge suggested that this should be high visibility yellow. John Durham said that the message should be clear and simple and maybe just involve the word “Plymouth CTC” on the back together with our web address. Cost might be a problem. Graham John and John Durham to look into options and report back to the Section with concrete suggestions.

15. No other business.

16. Date and Venue for next AGM: 5:00 pm 18th September 2016, Tresillian Centre, Cattedown.

CTC Plymouth AGM

11/8/2015

So far the following points will be addressed by the current secretary:

Apologies.
Approval of last minutes
Current secretary's report (including points winners for 2015)
.Election of Secretary for 2015/16.
Approval of/amendments to the Section Constitution
CTC Plymouth Livery
Section Tour(s) 2016
Section Christmas Lunch
AOB

AGM - 21 Sept. 2014, 4.00pm, Priory Drive.

21/9/2014

AGENDA

1) Apologies
2) Election of secretary
3) Section Constitution (you can read the draft on the Section
website: http://www.plymouthctc.co.uk/section-constitution.html )
4) Runs List. 9.00 am rather than 9.30 am for the "A" Section?
5) Appointment of rides' leaders
6) Section Tour 2015
7) DATC events (Tamar 100, Plymouth 100 in 12)
8) AOB
9) Date for next AGM

MINUTES

Present: Larry Clarke, Roger Floyd, Sue Etheridge, Iris Buckler, Caroline Sage, Jean Harris, Graham Black, Graham Reed, Trevor Bradshaw, Bryan Richardson, Graham John

1. Apologies were received from Anna Bryant, Julie Lang, Dr Clare Hamon, Mike Willacy
2. Graham John was elected as Secretary and thanked Sue Etheridge for hosting the AGM
3. The proposed Section constitution was approved as stands
4. A 9.30 start was preferred to an earlier start. However, by special arrangements rides could be started later or earlier. The fifth Sunday was to be led by Trevor Bradshaw from Ivybridge railway station. "A" rides and "B" rides to be set up. All members to carry a first aid kit and a list of members contact details in case of accident.
5. Graham John, Graham Black, Graham Reed, Trevor Bradshaw, Jean Harris (3), Roger Floyd (3), Larry Clarke (6), Andy Easton (3) and Mike Willacy said they were prepared to lead rides according to availability.
6. The New Forest was decided for the Section Tour in 2015. A date in May 2015 was thought preferable.
7. It was decided to re-start the Tamar 100 first to see what general interest would be.
8. AOB - Caroline said she would like to see the Section offer a treasure hunt. Iris could input previous experience for this. Christmas Lunch - Iris said she could help arrange this. It would be cheaper if this were a Sunday lunch. Some date in December or January was agreed
9. The meeting finished at 5.30pm. Next AGM - 20th September 2015. Venue to be arranged.