Present: Graham Reed, Mike Willacy, Larry Clarke, Trevor Bradshaw, Graham Black, Andy Prideaux, Bryan Richardson, Sue Etheridge, Graham John, Dave Newman.
Apologies: Anna Bryan (in Italy), Graham Brodie (on vacation), Yolande Bériot (back injury)
Absences: Neil Crowley, Andy Easton
1) Changes to the Section constitution
In accordance with the rules set down in the CUK “Policy Handbook for Cycling UK Member Groups, Organising Committees and Regional Groups” document, CTC Plymouth is an informal group. As such it is 'under the oversight' of CTC Devon. It requires no formal officers and does not submit accounts to CUK. Graham John said that he would replace the current constitution, which can be read on CTC Plymouth website, by a statement to this effect.
2) Job sharing
Graham said that over the last three years he had fulfilled the roles of webmaster, Highwayman liaison person, CTC Plymouth spokesman and runs list coordinator. To allow other CTC Plymouth members to add their input and style to the Section, he asked whether anyone would be interested in assuming any of these roles. Trevor Bradshaw agreed to liaise with Tom Dunn and Jean Brierly at the HWM and to take on the task of submitting articles from CTC Plymouth members and devising the runs list when he returned from his holiday in Croatia. In the meanwhile, Graham John said he would work out the next few weeks of runs for the Section. Neil Crowley has already agreed to act as CTC Plymouth spokesman at CTC Devon committee meetings.
3) Editing of website
Graham John said that John Durham had emphasised that our site is public (it receives almost 300 hits per week) and that care should be therefore taken in the wording of postings. All articles and photographs in future to pass through and be vetted by Trevor Bradshaw.
4) Loyalty Cup and runs points
It has proved to be a difficult task to keep accurate records of attendance at runs. By general consent it was agreed that the Loyalty Cup should be awarded to any person who had made a significant contribution to the success of the Section or to cycling in general. David Newman proposed that Graham John should be the first recipient of the Cup in recognition of the work he had done over the past three years to keep the Section running. This was seconded by Larry Clarke and the motion was carried unanimously.
5) Section Tour 2018
Dave Newman proposed that we should do a tour in Britain next year. Trevor Bradshaw said that trips to France have excluded the 'B' group because of the distances involved. It would be good to have a tour that included 'B' group riders in 2018. David said he was considering a move-on tour in Cornwall involving stays at Youth Hostels from Thursday of one week to Monday of the next. This suggestion was met with general approval and all expressed an interest in taking part except Andy Prideaux, who will advise later. Bryan Richardson to liaise with Sue Etherdige and Anna Bryant about the possibility of car-assisted rides over the period. David Newman to look into the availability of hostels.
6) Christmas Dinner
Everyone agreed that the main event should be an evening meal involving partners and spouses. Larry Clarke liked the traditional arrangement of a Section run followed by a Section lunch. It was decided that both should occur – the Christmas dinner in December and the lunch to follow in January. Trevor agreed to organise the dinner. Arrangements for the Section lunch (in January?) to be made later.
7) Tamar 100 (and Treasure Hunt?)
The Tamar 100 had been a success in 2017 and had raised £90 for CTC Devon. Some potential participants had, however, been prevented from taking part because the event fell on Fathers' Day. David Newman said he was happy to organise the event again in 2018, and it was agreed that the event should be offered as a DATC event in 2018 at a more suitable time with David Newman as organiser. After some debate, it was decided not to offer the Treasure Hunt as a DATC event. This event demands a lot of time and preparation and, though it has a high point score, does not appeal to serious riders, who seem to want a more physical challenge.
Graham John asked if minutes of the meeting should be forwarded to CTC Devon, since there was no requirement to do so. Graham Reed said that it was only courteous to keep CTC Devon informed of the activities CTC Plymouth. This was unanimously agreed.
9) Date of next AGM
Tresillion Centre, 5:00 pm. Sunday 16 September 2018.
The meeting ended at 6.15 pm.